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Workflow Automation


System-wide workflow automation features have been integrated throughout AgencyCore to streamline agencies’ operations during and after the transition to PDGM.


Screenshots and content for pending features will be added progressively. Continue to check this page and other subsections of our PDGM content using the left-side menu. Axxess will continue to notify you as PDGM feature developments occur and new features become ready for use.

Billing Automation


Billing automation enables clients to submit claims faster and maintain efficient, optimal cashflow to fulfill 30-day billing requirements under PDGM, without having to onboard additional billers.


Visit the PDGM Billing Center section for additional information on billing automation for PDGM.


Real-Time Validations


Real-time validations compare physical assessment findings to OASIS items and automatically disable non-applicable items to prevent clinicians from entering contradictory documentation. This functionality enables users to complete documentation faster and more accurately and spend less time on QA review.

 

Enable Real-Time Validations

Once enabled, validations will happen in real time as clinicians complete documentation. Validations occur at all OASIS time points and for all disciplines.

 

For example, if a clinician documents Dyspnea in a patient’s Respiratory Assessment, the non-applicable options on M1400 will be disabled. Non-applicable items include:

Non-applicable items are grayed out and cannot be selected, as shown in the following screenshot:

 

 

If the clinician indicates in the OASIS assessment that a patient is not short of breath, non-applicable items are grayed out in the Respiratory Assessment. Non-applicable items include:

 

 

When a clinician documents Neuro/Behavioral Status, non-applicable OASIS options on M1700 and M1710 are disabled until the patient’s orientation is documented.

As soon as orientation is documented, these OASIS responses are enabled.

 

Real-Time Validations Functionality

Mobile Validations

The example below shows real-time validations on a mobile application. When the user indicates that the patient has pain in the Pain Assessment, non-applicable items on M1242 are grayed out in the OASIS. Non-applicable items include:

 

 

Change in Focus Form


Under PDGM, agencies may receive increased reimbursement for the second 30-day billing period, if the patient’s care focus changes from the previous billing period. If a patient’s primary diagnosis is resolved and his/her secondary diagnosis becomes the focus of care, agencies can easily document the change in focus using the Change in Focus form. The diagnosis documented in the Change in Focus form will then automatically flow to the second RAP/Final claim.

Significant Changes in Condition


Significant changes in a patient’s condition should be documented using an OASIS Follow-Up assessment.

Wound Manager


The Wound Manager enables users to manage multiple wounds from a central location. In addition to managing supplies, wound orders, wound documentation and disposable NWPT devices, users can access valuable insights into the quality and financial impact of wound care through the Wound Manager.

Intake Form Updates


During the intake process, alerts notify you instantly if a diagnosis is payable under PDGM, so you know immediately if more information is required to generate a payable code. This system enhancement enables you to decide at intake if a patient is eligible for home health services, and protects your revenue for the care your agency provides.

 

An overview of updates made to the intake forms in preparation for PDGM is provided below:

 

Demographics Tab

Admission Source and Timing have been added to the intake process in preparation for PDGM.  It is vital that this information is entered into the system correctly. This information will be the basis of several reports and PDGM projection tools at intake.

 

The information entered here will flow to the OASIS assessment.

 

Clinical/Diagnoses Tab

Primary Diagnosis is now required in Axxess AgencyCore.

 

Referral Tab

Selecting a face-to-face encounter option is now required in AgencyCore. For insurance types that require a face-to-face encounter visit (e.g., Medicare, Medicaid), the date of the physician encounter is required as a part of the certification statement on the Plan of Care. Two responses are available:

 

 

 

A third response option (N/A) is available when face-to-face documentation is not required by the insurance payer.

Tool tips provide additional information and resources for understanding face-to-face regulations.

Click the video below to watch an overview of the Intake Form Updates:

 

Orders-Driven Scheduling


Orders-driven scheduling enables agencies to optimize operations in the following ways:

 

Set Up Orders-Driven Scheduling 

 

 

 

Functionality

 

Once the features are enabled, all visits will require an order before scheduling. Any new episodes will have calendars that are greyed out, except the first seven days of the episode.

 

 

 

Visits scheduled and performed in the first seven days of the episode will have a frequency warning symbol in the Schedule Center, until the OASIS is approved.

 

 

Once approved, the warning will be replaced with a green check mark symbol (as long as the visit falls within the ordered frequency).

 

Once all visits are scheduled, users can access the Frequency and Duration Summary in the Schedule Center, to quickly determine whether a visit was scheduled according to the ordered frequency.

 

Schedule Center ➜ Episode Manager ➜ Frequency and Duration Summary

 

 

If the user attempts to schedule more than the ordered number of visits for a given frequency, a warning message will instruct the user to complete a new order before scheduling further visits.

 

PDGM Reports


A new section of reports in the Report Center will provide PDGM-specific reporting.

Integrations/Interoperability


Our integrations with WorldView and Doctor Alliance enable Axxess users to seamlessly and efficiently manage orders and documents for optimal productivity under PDGM.


Our integration with WorldView enables agencies to:


For additional information on WorldView, visit the WorldView Document Management section of the Help Center.


Our integration with Doctor Alliance enables agencies to:

Index