The following functionality is coming soon to Axxess Home Care. Axxess will alert you when this feature is available. Check your messages in Axxess Home Care for important alerts from Axxess.
Axxess Home Care now enables organizations using Viventium to set up holiday pay codes and rule sets, ensuring holiday compensation is accurately calculated and exported. This enhancement streamlines payroll processing by automatically applying holiday-specific pay codes and calculations for tasks completed on designated organizational holidays.
To access this feature, organizations must have Viventium selected as their payroll vendor, configure the necessary pay codes and rule sets, and users must have permission to view and export payroll lists and edit Company Setup in Axxess Home Care.
To give a user permission to view and export payroll lists, navigate to the employee’s profile in the Employee Center and select Permissions from the Quick Links menu. In the Administration section, expand the Payroll permissions and select the checkboxes next to the Export and View List permissions.
Employees tab ➜ Employee Center ➜ Quick Links menu ➜ Permissions ➜ Administration ➜ Payroll ➜ Export ➜ View List
To give a user permission to edit Company Setup, navigate to the Agency permissions section, expand it and select the checkbox next to Edit. Select Save to finish granting permissions to the user.
Agency ➜ Edit ➜ Save
Users can designate a pay code as a holiday pay code when creating or editing pay codes.
To create a holiday pay code, navigate to the Admin tab and select Company Setup from the drop-down menu. Select the Payroll tab and navigate to the Pay Codes section to add a pay code.
Admin tab ➜ Company Setup ➜ Payroll tab ➜ Pay Codes ➜ Add Pay Code
Enter the required information and select the Is a Holiday Pay Code checkbox. Then select Save.
Holiday pay codes can then be linked to rule sets and used in the Viventium payroll export.
To create a holiday rule set, navigate to the Admin tab and select Company Setup from the drop-down menu. Select the Payroll tab and navigate to the Rule Sets section to add a rule set.
Admin tab ➜ Company Setup ➜ Payroll tab ➜ Rule Sets ➜ Add Rule Set
Enter the required information. Then select the Include Holiday Pay Code checkbox. This enables users to associate two pay codes with a single rule set, including one designated holiday pay code. When a designated organizational holiday occurs, the holiday pay code is included in the payroll export. Click the Link Pay Code field and link one Holiday pay code and one non-Holiday pay code. Then select Save.
When a designated organizational holiday occurs, the payroll export displays the holiday pay code. On all other days, the payroll export displays the non-holiday pay code associated with the rule set.
