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Schedule Center Overview

 

 

This tutorial will provide you with an overview of the functionality found in the schedule center.  Please see the Scheduling Tutorial for more in-depth training.

 

Schedule CenterNavigate to Schedule tab -> Schedule Center.

 

Schedule CenterThe left column provides the ability to view client and employee calendars/schedules.  The default search is by client.  Selecting Employee updates the criteria and results to employee.  Viewable items in the schedule center are role and permission based (selected from within the employee chart).  Discipline roles only see clients they are scheduled to and are restricted to only viewing their own employee schedule.

 

Branch: Default is all branches.  User's that have multiple branch access under the same agency may limit the client/employee search by selecting an individual branch location.

 

Status: The Client or Employee's current status level.

 

Type:

 

Filter:   Client only search item:  Drop down list of payment sources.

 

Tags:  Allows filtering by tags the agency is using in the system (client/employee)

 

Find:  Provides the ability to input part of the client/employee first or last name and filter the list.

 

Schedule Center  

 

 

Client's Calendar View


Once a client is selected his/her calendar will display.

 

Schedule Center

 

The Client's Name is a quick link to the Client's Chart.

 

Schedule Center

 

User's may view the Client Schedule in Month, Week or Day Formats by selecting the corresponding action.  The default view is by month.

 

Schedule Center

 

Depending on the view selected the arrows will move to the prior or next (Day/Week/Month)

 

Schedule Center

 

Schedule Center

 

The Printer Icon will print the schedule (permission based)

 

Schedule Center

 

The Rotating Circle Icon is a page refresh

 

Schedule Center

 

 

List Tasks


Selecting List Tasks displays the client schedule in list format

 

Schedule Center

 

 

Menu Bar


The Menu Bar above the task list is as follows:

 

Schedule Center

 

Schedule CenterThe next columns are as follows:

 

Schedule CenterCompleted tasks on the other hand have fewer actions available.

 

Schedule CenterDetails and Delete are the same actions while Reopen will reopen the task.

 

Moving to the menu bar across the top of the client calendar page:

 

New-Client Task:  There are two ways to schedule a task. Clicking on the calendar day or by selecting New->Client Task

 

Schedule Center

 

Either path opens the scheduling window.  Clicking on the calendar day will pre-populate the date in the new task schedule window.  Users will enter the date when selecting New-Client Task.  The actual process of scheduling is outlined in the Scheduling Tutorial.

 

 

Care Period


New Care Period and List Care Periods:  An active care period covering the time-span being scheduled is a pre-requisite to successfully scheduling any task.  To add a new care period the user selects Care Period-New.

 

Schedule Center

 

The user completes the following information:

 

Schedule Center

 

 

Care Period List


The Care Period List displays all active and any inactive care periods for the client.  Active care periods may be Edited or inactivated while Inactive Care Periods may be reactivated.

 

For convenience, the option to add a New Care Period is also available.

 

Schedule Center

 

 

Task Manager


The Task manager allows you the ability to reassign or delete multiple tasks at the same time.

 

Task Manager

 

Select the date range wish to review, select the applicable tasks and select to delete or reassign the tasks.  All tasks being reassigned will be to the same user.

 

Task Manager

 

Matching:  The matching tab has two submenus: Preferences and Match Criteria.

 

Matching

 

 

Preferences


Preferences provides the ability to mark a caregiver as Oriented, a Client Favorite or as a Do Not Send.

 

Staff Preferences

 

 

Match Criteria


Selecting Match Criteria takes the user to the client's match criteria in their client file. From here the client's criteria may be viewed, or updated.  The Matching list created by the agency and is taken into consideration when using the matching functionality during the scheduling process.

 

To update simply click on the criteria.

 

Edit Client

 

 

Visit Log


The Visit Log provides the ability to update specific information for billable tasks.  This is particularly useful for updating non-system user information.

 

Visit Log

 

Task status, start and end dates, time in/out as well as travel time logging may all be updated from this menu.

 

Visit Log

 

 

Authorizations


View Authorizations offers a quick link to the client's authorization screen where they may view/edit or add a new authorization.  View the authorization tutorial for a more in-depth training on setting up and managing client authorizations.

 

View Authorizations

 

Authorization List

 

 

Unassigned Shifts


The Unassigned Shifts menu displays all scheduled tasks that have not been assigned to a caregiver.

 

Unassigned Shifts

 

The default page display is for the unassigned (open) tasks for the current month in list view.  Users may select to view individual tasks, adjust the date range (month/week/day) or view in calendar format (select Hide List).

 

To assign a caregiver select the day(s) they are confirming, select Reassign and choose the caregiver who is accepting the shift(s).

 

Unassigned Shifts

 

KeyMoving to the bottom of the page you will see a color legend is located below the calendar.  Task coloring has been implemented as a quick and easy user reference.

 

 

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