Effective July 1, HHAeXchange will require Axxess Home Care organizations in Florida and Pennsylvania to transition from the current EDI Export Report to the new Visit Export Report.
To initiate the transition, contact HHAeXchange at firstname.lastname@example.org and indicate your intent to begin using the Visit Export Report V5 for EVV submissions. HHAeXchange will respond with details on how to submit your V5 files.
To generate the Visit Export Report in Axxess Home Care, organizations must add HHAeXchange as an EVV vendor in Company Setup. For instructions on adding HHAeXchange as a vendor, click here.
To give a user permission to access the Visit Export Report in Axxess Home Care, navigate to the employee’s profile and select Permissions from the Quick Links menu. In the Reports section, navigate to Electronic Visit Verification Reports and select the permissions next to Visit Export Report (HHAeXchange) V5. Click Save to finish granting the permissions to the user.
Employees tab ➜ Employee Center ➜ Quick Links ➜ Permissions ➜ Reports ➜ Electronic Visit Verification Reports ➜ Visit Export Report (HHAeXchange) V5 ➜ Save
To generate the Visit Export Report, navigate to the Report Center under the Reports tab. In the Electronic Visit Verification Reports section, select Visit Export Report (HHAeXchange) V5.
Select the desired parameters at the top of the screen and click Generate.
The system will alert you through the Message Center when the report has finished generating. To view the report, navigate to the Reports tab and select Completed Reports.
Reports tab ➜ Completed Reports
The V5 report includes the following required fields for successful uploads to HHAeXchange:
Caregiver Registry ID – Unique employee (caregiver) ID registered with the state. In Axxess, this is entered on the New User and/or Edit User screens in the EVV Worker ID field.
Diagnosis Code – Patient diagnosis code attributed to the visit. In Axxess, this is entered on Edit Client ➜ Medical Information screen in the Diagnoses section.
Total Billed Amount – Billed amount in the organization’s management system. In Axxess, this will calculate based on the units billed and billed rate.
Units Billed – Units billed in the organization’s management system. In Axxess, the units billed will calculate based on the setup on the Edit Payment Source ➜ UB-04/HCFA ➜ Bill Rates section ➜ Add/Edit Bill Rate ➜ Service Unit Type field.
Billed Rate – Hourly contractual or employee bill rate. In Axxess, this is entered on the Edit Payment Source ➜ UB-04/HCFA ➜ Bill Rates section ➜ Add/Edit Bill Rate ➜ Rate field.
Follow HHAeXchange’s file submission process to upload the report. Review and ensure task rate HCPCS and modifier codes align with the payer’s specifications.
Updated on 05/16/2022